TTU Sport Clubs

When you book and make payments through these websites, the receipt must show a balance of $0.00, rates of the room and a break down of taxes.  Usually, these websites won’t show these things, so then you must show proof the transaction is valid by submitting a copy of the statement (i.e. credit card, bank, etc.) that shows the correct charge.  If you can’t produce this, then you won’t be reimbursed!  

Remember, as a sport club, you receive a discount through Motel 6, without having to pay for the reservation, if you access this link .  If you have to pay for this reservation to receive a better deal (i.e. advance internet deal on most hotel websites), you may use the Travel Credit Card to secure the reservation.  However, use these travel websites as an absolute last resort.  I know they provide great deals, but it’s a pain reimbursing for these expenses when the University requires specific documents that these websites can’t produce.  

Effective immediately, TTU will no longer produce checks for cash advances and reimbursements for travel expenses.  Instead, they will now use direct deposit for these monies.  Now, sport clubs will be written checks from the Executive Council account, and you may deposit the monies into your club’s checking account to be handled accordingly for your travel or reimbursement.  Email jonathan.elliott@ttu.edu for any questions.  

Christine’s Clubs
c.lavercombe@ttu.edu
9/12-9/16

Climbing 
Fencing
Judo
Racquetball
Volleyball (W)
Wakeboarding/Waterski

Dani’s Clubs
danielle.hill@ttu.edu
9/12-9/16
Bowling
Cycling
Inline Hockey
Polo
Volleyball (M)
Water Polo (W) 

Stephen’s Clubs
stephen.a.tenbrook@ttu.edu
9/12-9/16

Baseball
Cricket
Gymnastics
Paintball
Triathlon
Water Polo (M)
Wrestling

If your club isn’t listed, you’ll be meeting with Jonathan.  Schedule a meeting at jonathan.elliott@ttu.edu 

Don’t forget to bring your D.I.Ms to the meeting, and the more Officers who attend, the better - the President should definitely be in attendance, though!

Fall Officers Training Schedule!

Set of instructions at  http://ttu.orgsync.com then look on the menu bar for “Orgsync – How to Register”. 

OPTIONAL STUDENT ORGANIZATION 2011-2012 REGISTRATION MEETINGS
The Student Organization registration process has changed significantly for the 2011-2012 Academic year. We will host Registration Meetings that will provide you with the information needed to register for 2011-2012.

Tuesday,September 13th , 3pm, Senate Room, 1st floor SUB
Tuesday,October 4th, 3pm, Senate Room, 1st floor SUB
Tuesday,November 1st, 3pm, Senate Room, 1st floor SUB
Tuesday,December 6th 3pm, Senate Room, 1st floor SUB

MANDATORY STUDENT ORGANIZATION RISK MANAGEMENT SESSIONS
In accordance with Texas Education Code, Section 51.9361 and in order to maintain registration at Texas Tech, all Student Organizations must complete Annual Risk Management Training Sessions. The organization President should attend and other officers responsible for the areas of Social Activities, New Members, or Risk Management are encouraged to attend.

Tuesday, September 13th, 2pm, Senate Room, 1st floor SUB
Tuesday, October 4th, 2pm, Senate Room, 1st floor SUB
Tuesday, November 1st, 2pm, Senate Room, 1st floor SUB
Tuesday, December 6th 2pm, Senate Room, 1st floor SUB

NEW STUDENT ORGANIZATION WEBSITE
Check out the NEW Student Organization website: http://ttu.orgsync.com/

Tax-Exempt Status

Student organization registration does not imply tax exemption. Only university departments and offices may use Texas Tech’s tax ID number. Student organizations do not fit neatly into I.R.S. categories for non-profit and tax exempt status.

• Some other organizations who are nationally affiliated may be tax-exempt. Contact the national office to determine your group’s status.
•  Groups not affiliated with a national organization are probably not tax-exempt unless they have applied directly to the I.R.S. for this status.

Applying for Tax-Exempt Status 

An organization wishing to apply for tax-exempt status must realize it is a complex and cumbersome process. An attorney specializing in this area is probably necessary because the laws and procedures written for qualifying as a tax-exempt organization are very confusing and constantly changing. If a student organization is qualified for tax-exempt status, it would most likely be covered under 501(c)(3) or 501(c)(7) sections in the IRS tax code and would file a form 1023. There is also a possibility that an organization with a primary purpose to support the university or a department could qualify under 501(a). These groups would file a form 1024 with the IRS. The application process will take a minimum of six months, but may last more than year before a tax-exempt certificate is issued.

Opening A Bank Account/Employer Identification Number (EIN) 

If your organization is trying to open an off-campus bank account, the bank will request your organization’s tax ID number (a.k.a. Employer Identification Number). If the organization is tax-exempt, then give the bank your tax-exemption number. If your organization needs to apply for a tax ID number, fax a request for catalog #16055 to the IRS in Austin, TX at 703/368-9694. The IRS will fax back to you the SS-4 form which you will need to complete and fax the completed form to 512/460-8000. Organizations may also set up accounts with the university, called agency accounts, instead of using a bank.

Do you know what these are?  No?  These are your club mailboxes!  You receive bank statements and other communication from the University to your mailbox! Please check this as often as you can.  The address to receive mail is as follows:

Texas Tech University
Recreational Sports c/o (your sport club)
PO Box 42151
Lubbock, TX 79409 

Sport Clubs Federation

Fall Training - August 27, 2011

Get ready!

Hey, all!  I hope everyone’s having a great summer thus far!  Instead of sending you all emails, I’m going to start blogging and leaving information up for you all throughout the year every month.  Of course, if something pertinent comes up I will send an email, but regarding monthly information, I’m going to use this blog.  Use this as a resource, and encourage your members to keep this tab bookmarked as a favorite!  With that being said, Sport Clubs Officers Retreat will take place on Saturday, August 27th at the SUB!  This is mandatory for all officers of the SCF!  Information to come later this summer!
 
 

Graduating Seniors (From L to R):  Nkeonye Okafor (Women’s Rugby), Kyle Springer (Cycling), Evan McFarden (Racquetball), Rachel Glaser (Gymnastics), Caitlin Burke (SCF Staff), Chase Reeves (Paintball), Chris Rubio (Inline Hockey), Adam Miles (Men’s Volleyball), Amy Speer (Women’s Lacrosse)

Quote of the Month:

When opportunity came knocking, I already had my bags packed.

The meaning of this quote?  Be prepared, focused and proactive in all realms regarding your sport club (fundraising, fundraising, fundraising…and fundraising)! 

 

Yearly Awards

• Rachel Glaser - Gymnastics (Vo-Dufour Award)
• Quidditch (Club of the Year)
• Cricket (Team of the Year)
• Laura Meehan (Jennings Award)
• Judo (Most Improved)
• Women’s Rugby (Community Service)
• Kelly Phelan - Women’s Lacrosse (Coach of the Semester)
• Amy Speer - Women’s Lacrosse (Officer of the Semester)
• Caleb Andrews - Wrestling (Athlete of the Year)
• Daniel Hilario - Racquetball (Coach/Instructor of the Year)

10 Sport Clubs qualified and competed in National Championships this past year:

• Baseball (Columbus, GA)
• Cricket (Orlando, FL)
• Gymnastics (Richmond, VA)
• Inline Hockey (Middleton, WI)
• Paintball (Lakeland, FL)
• Polo (Ithaca, NY)
• Racquetball (Tempe, AZ)
• Soccer, Men’s (Phoenix, AZ)
• Triathlon (Tuscaloosa, AL)
• Volleyball, Men’s (Houston, TX)

Another accomplishment for this past year - as a combined organization, Sport Clubs fundraised over $80,000 - job well done!
 
 

The SCF Executive Council is a group of officers that are invited by the Assistant Director of Sport Clubs & Special Events.  Their duties range from approving new sport clubs into the SCF to determining budgets for the SCF.  

2011-12 Executive Council Members:

• Stephanie Matelli (Tennis), President 
• Josh Heebner (Judo), Vice-President 
• Conner Davis (Quidditch), Member 
• Audrya Houde (Women’s Water Polo), Member 
• Kyle Kuby (Wrestling), Member 
• Grant Murchison (Men’s Rugby), Member 
• Spencer Riebschlager (Climbing), Member

FLI 2011 was a huge success for our program!  Thanks to all of those who participated, especially our Facilitators, as we have some great momentum for our leaders headed into the 2011-12 year.  Club First, Team Second is our saying from here on it, and there’s great optimism with these leaders as they can make the same impact our previous FLI Class (2009) made for our program!

2011 FLI Class

STUDENT ORGANIZATION 2011-2012 REGISTRATION MEETINGS
The Student Organization registration process has changed significantly for the 2011-2012 Academic year. There will be Registration Meetings that will provide you with the information needed to register for 2011-2012.  I highly encourage someone from your club to be in attendance!

• Tuesday, June 7th at 3pm, Senate Room, 1st floor SUB
• Tuesday, August 2nd at 3pm, Senate Room, 1st floor SUB
  
   

RISK MANAGEMENT REQUIREMENTS
In accordance with Texas Education Code, Section 51.9361 and in order to maintain registration at Texas Tech, all Student Organizations must complete Annual Risk Management Training Sessions. Two sessions will be offered this summer. The organization President should attend and other officers responsible for the areas of Social Activities, New Members, or Risk Management are encouraged to attend.  We will have a session at our Sport Clubs Officers Retreat in August to cover this, but you can get this taken care of now if someone’s around this summer - take care of it now, and be proactive, if officers are around this summer!

• Tuesday, June 7th at 2pm, Senate Room, 1st floor SUB
• Tuesday, August 2nd at 2pm, Senate Room, 1st floor SUB

RED RAIDER ORIENTATION STUDENT ORGANIZATION FAIR
Your organization is invited to take part in the 2011 Student Organization Fair the Campus Life Office is hosting at each orientation session this summer.  With over 6000 new students expected to be coming through Red Raider Orientation this summer, this is a great opportunity for you to showcase your organization to incoming students and aid any recruitment you may be doing for the upcoming school year.

RRO Student Organization Fair Dates:

• June 8, 12, 15, 19, 22, 26
• July 17, 20, 24, 27, 31
• August 3

To find out more information about the Organization Fair and to register for the fair, please visit https://orgsync.com/forms/show/30538 . If you have any questions regarding these guidelines or RRO Student Organization Fair, contact 806-742-5433.    


The bottom two logos have received the most “love” regarding some of our new logos for t-shirts, banners, etc.  Any preference as to which one you’d like to wear if you’d to purchase a t-shirt?